When planning for events, we usually focus more on the theme, food, and venue. While these elements can make an event memorable, it is essential that we also take some time to check the security of our beloved guests. For sure, it’s going to be a busy day for occasions like this. There are also incidents that we cannot control, especially if you’re serving alcoholic beverages. You need to deal with intoxicated guests, gatecrashers, unexpected fights, and many more. This is why many event organizers recommend hiring the best security firm to control such situations.
The question is how do you find a reputable firm? What are the things you need to consider? To point you to the right direction, follow these tips below:
Choosing a reputable security agency
Finding a security agency for your private party or just any event shouldn’t be that difficult these days. You can just simply go online and you can find tons service providers within your area. Just make sure to choose a reputable firm. Check out their portfolio. Who are their previous clients? Can they give legit references? You should also consider the length of their services. Take some time to join online forums as well. Find out more about their experiences with your prospects. This will help you gauge the quality of their services.
Another good way to look for security agencies is to use your personal network. Ask your friends and colleagues who recently organized an event. Word of mouth can help you narrow your options. If someone you trust can vouch for a certain agency, then things would be easier for you.
Setting your budget
This is definitely should be included in your budget. Keep in mind that the actual expense depends on how big the party is and how many security guards or bouncers do you need for your event. The schedule may also affect the rates. This is why you need to ask for an initial quotation so you can set your budget accordingly. Usually, security agencies have a fixed rate for 1-day event duties.
Signing the contract
A reputable security agency should discuss the contract briefly. Don’t take this for granted. Read the agreement page per page to avoid disputes in the future. Most agencies today provide insurance policies, especially for bigger events. Before signing the contract, it is advisable to consult your legal counsel when reviewing the terms and conditions of the agency.
Coordinating with your staff
If you have an event organizer, make sure they communicate with the security staff you’re hiring. This is to ensure everyone is on the same page and to avoid any discrepancies or misunderstanding during the event. This is a huge help on the flow of the program as well. If possible, let them work out for a week.
These are the things you should consider when choosing a security agency. If you have other event planning tips, please don’t drop them at the comment section.